Data Organization and Shares

In order to easily grant logical permission combinations, there are specific preset user roles: A user role consists of logical permission combinations. You can also grant detailed permissions. You can grant such permissions by sharing objects.

Administrator: A folder's owner

A folder's administrator owns all permissions for this folder. The owner can grant other users permissions to the folder.

• Folder permissions: create objects and subfolders, rename folders

• Object permissions: read all objects, edit all objects, delete all objects

Viewer: Read permissions

A viewer can read all existing objects. A viewer has no other permissions.

• Folder permissions: view the folder

• Object permissions: read all objects

Reviewer: Limited edit permissions

A reviewer can read and edit existing objects. The reviewer can not create new objects though. The reviewer can not delete objects.

• Folder permissions: view the folder

• Object permissions: read all objects, edit all objects

Author: Full edit permissions

An author is allowed to change or delete existing objects, to create and edit new objects, and to create subfolders.

• Folder permissions: create objects and subfolders

• Object permissions: read all objects, edit all objects, delete all objects

Detailed permissions

The preset permissions for the user roles can be refined. The following permissions can be granted:

• Folder

  • view the folder

  • create objects

  • create objects and subfolders

• Read permissions

  • none

  • read own objects

  • read all objects

• Write permissions

  • none

  • edit own objects

  • edit all objects

• Delete permissions

  • none

  • delete own objects

  • delete all objects

Related topics:

• Use cases for permissions

  What is the purpose of permissions?

• Sharing Data

• Sharing data

  Accessing other users' shares

  Editing shares

  Resending an invitation

  Removing shares

  Viewing or editing shares in the Drive app

Parent topic: Sharing Data