Address Book

Automatically Adding Email Addresses to Input Field

6.4.1. Automatically adding email addresses from an address book

Note: Depending on the configuration, the window described below might not be available. In case the window is not available, the global address list will be used, see Automatically adding email addresses from the address list.

With the Select contacts window, you can automatically add email addresses from an address book. You can for example use this function if an email address needs to be entered in the input field when sending an email or inviting participants to an appointment.

How to automatically add email addresses from an address book:

  1. Click the Select contacts icon in an editing window.

    This icon will be available in the input fields for email addresses, while:

    • selecting the recipients when sending an email

    • adding participants to an appointment or task

    • inviting persons to a share

    The Select contacts window opens.

  2. You have the following possibilities to find a specific contact:

    • Enter a name in Search.

    • To view the contacts of a specific address book, click on All folders. Select an address book from the list. Depending on the configuration, you can select a department from the list.

  3. Select at least one contact. The selected items will be displayed below the list. To undo the selection, click on Clear selection.

    You can also use your system's multi selection functions.

  4. To automatically insert the email addresses of the contacts selected, click on Select.

User interface:

Superordinate actions:

Related topics:

Parent topic: Automatically Adding Email Addresses to Input Field